Fortunately, with digital transformation , contract management has been streamlined by e-signature .
With the option of integrating this process with automated CRM and cloud management systems, it is possible to benefit from results such as:
cost reduction ;
time saving ;
process automation ;
greater data security and
also, contribution to the preservation of the environment .
Thus, in addition to the sales team , the benefits of electronic signature can be expanded to the financial , administrative and customer service teams .
If you read this article to the end, you will understand why implementing electronic signatures is advantageous, financially and strategically, for your company. But first, let's recap what an electronic signature is !
What you need to know about electronic signatures
Electronic signatures include any method of signature performed electronically, segmented into simple , advanced and qualified electronic signatures – the latter two being protected and verified by digital certification. In other words, they are legally valid signatures .
These certifications can be carried out through login-password, token, biometrics, etc., and it is the validation system that guarantees the legality of the document.
This validation system, in turn, is guaranteed by electronic signature software . You may have heard of some of them, the best known are:
Clicksign – pioneer in the Brazilian market in this segment;
Docusign – the company with the largest number of users in the world and
D4Sign – the only platform with data integration with the Federal Government.
Read more about each service at: How to choose the best electronic signature service for your business Although electronic signature software has been around for years, it was the expansion of remote work caused by the Covid-19 pandemic that accelerated its implementation in companies of all sizes and segments.
In Brazil, for example, Law 14,063/20 was instituted, expanding the use of electronic signatures to speed up processes resulting from social distancing.
Understand more about the legal validity of electronic signatures, in article where we explain how to validate digital documents securely .Now that you know that digital signatures are equally valid as those signed by a notary, you can already see how investing in this technology can speed up processes in your company , right? So, check out 5 advantages of electronic signatures.
5 reasons to use electronic signature
According to the Brazilian Startups Association, the implementation of electronic signatures can optimize the contract management process by up to 90% .
This value reveals a great opportunity for those who want to build a scalable business , being able to minimize operating costs with a technological solution.
See how electronic signatures can, in practice, improve the health of your company.
1) Optimization and more speed in your processes
Printing the document, sending it and collecting signatures from all involved, in addition to the financial costs of paper and logistics, also represents the loss of our most valuable asset: time . After all, in addition to being portugal telemarketing data susceptible to the processes of delivery services, collecting signatures also needs to fit into the signatories' routine (which, frankly, can take weeks).
With electronic signatures, printing and logistics are eliminated, making way for a process that can be carried out simultaneously by different signatories.
All you need is a device connected to the internet. When integrated with a CRM , you can also:
set reminders reinforcing subscription request ;
signal to the teams that everyone involved has signed the document and
advance the lead in the sales funnel automatically.
By storing documents in the cloud , contract renewals and updates are also optimized through electronic signatures.
Thanks to this feature, documents can be searched for quickly, from anywhere with internet access, without the need to go to the archive.
2) Your team is dedicated to what really matters: selling more
In the previous item, you can already see that, with the electronic signature integrated into the CRM, the salesperson can exclude from their workflow the collection of subscriptions and the notification to the technical and financial teams when the contract is fully signed.
Delegating repetitive and automatic processes to CRM reduces the cost of acquisition per customer and allows your salespeople to focus on:
study and apply new sales strategies;
improve customer relationships to enhance your commercial proposals and
gain speed in closing new negotiations and contracts.
If you use Bitrix24.CRM, you can further accelerate the sales process by creating automations associated with the sales funnel to make documents available and updated as the customer progresses through the negotiation.
With Bitrix24 it is possible to integrate all contractual information with cloud file management, which can be accessed by the seller from the customer's history.
3) More savings for your business
Do you have any idea how much your company spends on printing contracts and documents that could be digital?
Depending on your document history, how much physical space do you spend just keeping an endless amount of paper collecting dust?
Printer maintenance, paper purchases, notarizations, hiring office boys, renting space... All of this is part of the company's recurring expenses , but it doesn't add value to your business . In other words, your revenue can be affected by outdated contract management.
Therefore, when choosing an electronic signature solution with cloud management, consider that the solution will save costs and optimize the company's revenue.
4) Much more control over data
Contract management requires essential care with documents, which contain sensitive information about commercial agreements.
In this sense, the digitization of signatures can guarantee:
cloud file storage, which enables backups ;
security against loss and misplacement of physical documents and
greater control of access to documents.
5) Your company practicing sustainable actions
We have already shown the measurable gains that your company can achieve with electronic signatures, but there is still the legacy for the future, an immeasurable achievement !
Implementing digital transformation in your business has a huge impact on environmental sustainability , not only by reducing the use of paper , but also by reducing waste , such as the ink used in these prints.
Furthermore, conscious economic actions yield important sustainability seals , which prove the commitment to society and contribute to the company's strategic positioning .
Optimize your business with electronic signature
Have you realized that your company only has to gain from implementing electronic signatures?
We at Br24 are aware of the revolution that this technology is bringing to businesses of different sizes and segments. That's why we created eSignature , an application that integrates the main signature software with Bitrix24.
With eSignature, your company:
gains speed and greater optimization in sales processes;
manages and controls contract signatures in the cloud;
adds signatories responsible for signing documents;
automatically monitors subscriptions, without depending on anyone;
reduces communication noise between sectors;
receive notifications about automatic updates for the sales team and others involved in the Bitrix24 platform;
validates documents within Bitrix24;
sends automatic messages about contracts and other documents to customers and
combines a series of other platform features that can be used in your business's sales strategy.
Find out more about what the app can do for your CRM by clicking here !
We hope you have grasped all the benefits that electronic signatures can bring to your business.
When implemented intelligently and associated with other company processes, this simple but important step can be the trump card for scaling your business's sales .
Now it’s your turn! If you’re already a Bitrix24 user, you can try the app for free for 14 days – but remember: you need to have electronic signature software.
You can also talk to our experts to learn everything eSignature can do for your business!
But if you still don't know the benefits of Bitrix24 , create your free account and take the opportunity to test eSignature too!